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Machine rental

 

Guide to Renting a Credit Card or PDQ Machine


Over 75% of purchases in the UK are processed through debit and credit cards, and it’s the fastest growing payment option.

If you’re selling in a physical location, you almost have to accept cards and that means renting or buying a credit card machine.

While both options are valid for any size business, credit card machine rental is popular and a good option for most.

So let’s see the full credit card machine rental guide.

 

 

 

PDQ terminal GIF

 

In this guide you will find

 

Not every PDQ machine rental contract is the same. Different merchant account providers and card terminal suppliers offer different rates, contract terms, and fines. You have to watch out for costs, hidden fees, long contract terms, and make sure you’re getting a quality machine and service for your money.

  • Credit card terminals are typically available from £20 per month
  • Most major merchant account providers offer credit card machines
  • Credit card machines are available in desktop, portable, and mobile models
  • Verifone and Ingenico are the two biggest brands in the UK

No matter where or how you’re selling, it’s important that you get a good deal on your credit card machine rental. A standard rental contract is a minimum of about 18 months, so you want to know that you’re not over paying or locked into a contract with little support or services.

 

Credit Card Machine Rental Costs

 

Credit card machine rental costs can vary a great deal from supplier to supplier, even when you’re renting the same machines. In most cases, monthly costs start at around £20 and go up to well over £50 per month.

For example, some of the top card machine providers in the UK charge the following rates:

 

ProviderRental Fee FromLease Term
WorldPay £17.45+18-Month
Global Payments£18+12-Month
Elavon £10+36-Month
Barclaycard £15+18-Month
First Data £15+12-Month

 

Each of these providers offers Ingenico or Verifone machines but some also offer Clover models as well. You also have to consider additional costs including monthly fees, processing, and hidden fees. For example, if you work with First Data, one of the largest credit card machine rental companies in the UK, your total monthly fee will look something like this:

 

FeeCost
Transaction Rate2% + 20p- 3.5% + 40p (standard 2.7% + 20p)
Monthly Fee£10+ per month
Account on File Fee£5 per month
Terminal Setup Fee£150-£300
Terminal Maintenance Fee£4.75 per month
Minimum Monthly Charge£15
PCI Non-Compliance Fee£35 per month
Paper Statement Fee£5.95 per month
Terminal Replacement Fee£150
Terminal Restocking Fee£250
Customer Service Fee£10 +
Early Termination Fee None
Chargeback Fee£25
Chargeback Review Fee£250

 

So, supposing you rent 3 terminals at £15 per month, your actual fee will likely resemble the following:

 

FeeCost
Monthly Fee£10+ per month
Terminal Rental£45
Account on File Fee£5 per month
Terminal Maintenance Fee£4.75 per month
Minimum Monthly Charge£15
Paper Statement Fee£5.95 per month
Customer Service Fee£10 +
Total£89.75

 

Not all merchant account providers charge these fees. However, the majority will. So, it’s important to pay attention to the terms in your contract and additional fees. In many cases, ink/toner and paper costs are not included in the basic costs.

 

Point of Sale Terminals

Credit card machines are point of sale terminals, but you may also be able to rent a full PoS with electronic inventory management and till management. Clover is the most popular all-in-one brand in the UK, and is an iPad-based ePoS.

Point of Sale terminals start out at around £47 per month including a card machine.

 

What About Budget Credit Card Machine Rental?

There are plenty of credit card machine providers who offer discounted rates, sometimes as low as £4.95 per month. However, it is important that you review your contract carefully, check to see if you can reprogram the machine yourself to work with your merchant account provider, and ensure that you are getting as good of a deal as you think you are.

Transax offers the lowest card terminal rental costs in the UK, with rates starting at £4.95. However, there are hefty additional fees and transaction rates start at around 3.5%.

 

FeeCost
Terminal Rental £4.95 +
Setup Fee£25
PCI Compliance £30 (yearly)
Monthly Fee (per service)£10+
Minimum Merchant Service Charge£20
Minimum Monthly Processing FeeUp to £25
Monthly Statement Fee£4.95
Chargeback Fee£15-£30
Early Termination Fee£0

Transax also works directly with Elavon, allowing you to set up your merchant account processing through an international acquiring bank. However, with a minimum contract duration of 48 months, Transax also has one of the longest auto-renewing contracts on the market. And, while there is no termination fee, you can’t cancel either, so closing your account early means you will have to buy your way out of the contract.

 

Types of Credit Card Machines

 

Credit card machines are typically available in 3 models, countertop or desktop, portable, and mobile.

 

Countertop/Desktop Card Machines

Countertop or desktop machines are basic models which connect over broadband or Ethernet. These models are the cheapest, typically support all payment methods, and are ideal for use at traditional retail counters. Most offer full payment offerings including NFC and contactless, magstripe, and EMV payments. Premium options offer customisation, extendable pin pads, touch screens, and large colour screens.

Price: £5-£25 p/month

 

Portable

Portable credit card machines are standard in hospitality and serving industries. These models are typically wireless and connect to a base unit using Bluetooth or WiFi, enabling you to accept payments at tables or on-location. Premium models include better printers, digital receipts, and automatic synchronisation with ePoS.

Price: £15-£35 p/month

 

Mobile

Mobile card machines are feature 3G connectivity, allowing you to accept payments from anywhere. These machines often feature advanced features such as cloud receipts, strong security, and printers or ePoS synchronisation, which can greatly increase costs. However, they are essential for any company offering on-location sales.

Price: £15-£35

 

Top Credit Card Machine Rental Companies

 

There are dozens of credit card machine rental companies in the UK, ranging from providers who supply only machines to full-service merchant account providers. Each has its pros and cons, but in most cases, a full-service provider offers lower rates by combining monthly and service fees so you’re not paying for your account twice.

 

Merchant Account Global Payments Barclaycard World Pay First DataElavon
Transaction Fee1.1%-3.3% + 20p (negotiable)1.25% – 2.7% + 10pFrom 2.75% credit cards / 20p debit cards2% + 20p- 3.5% + 40p2.55% – 3.5%
Terminal Rental £18+£15+£17.45+£15+£10+
Monthly Fee£10+ (per service)£20+£19.95+£10+Bespoke
Payment Processing Time 2+ Business Days3-7 Business Days7 Days3-5 Business Days2+ Business Days
Set Up Fee£150 – £250 £150None£250+Bespoke
Termination Fee£150 – £500(Contract buy-out)(Contract buy-out)(Contract buy-out)£0 – £295
Contract Length12-36 month18-Month18-Month12-Month36-Month

You can also negotiate a custom contract based on your business needs with most merchant account providers.

 

Lease Contracts and Early Termination Fees

 

Most credit card machine rental terms specify a minimum 18-month lease. While some contracts range from 0-48 months, you should expect 18+ months with startup fee and a termination fee. Startup fees average around £125 while early termination fees average at £250.

No Early Termination Fee – Many rental contracts now specify no early termination fee. However, if the contract is set for a minimum number of months, chances are that you won’t be able to cancel the contract at all. If you want out of it, you’ll have to buy your way out, meaning you’ll have to pay the monthly fee for the remaining months on the contract (and possibly the minimum monthly service charge as well). This can add up considerably. For example, if you’re paying £18 per month on a 36-month contract + a minimum monthly processing fee of £15, buying your way out of 18 months will cost £594 before considering terminal liquidation.

 

Getting a Good Deal on Credit Card Machine Rental

 

Getting a good deal on credit card machine rental means considering the total costs of your merchant account, and choosing a combination of quality and value. Consider comparing at least three merchant account providers, getting quotes, and looking at total costs rather than just rental fees.

 

 

Address:

expertsure.com
Filwood Green Business Park
1 Filwood Park Lane
Bristol
BS4 1ET

0800 234 3036