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Office Photocopier Rental Costs From The Best 8 Companies in 2023

Photocopier Rentals

Did you know that with photocopier rentals, you can rent a photocopier for as little as a few days?

Or that renting a photocopier could start from as little as £25 a month, depending on the supplier?

In this guide, you’ll find out everything you need to know about photocopier rentals, including what they are, where you can get them and what your options are.

Let’s get this show on the road!

What’s in this guide?

Top 8 Photocopier Rental

1. OMM

Type: Office supplies and equipment

Pricing: From £5 a week

Google Score: 4.8/5

OMM has over 20 years of experience within the office supplies and equipment industry, who can either sell or lease you photocopiers with the aim of providing you with the best value for money.

With a high score on Google, customers state that they have built long-lasting relationships with the company, and feel like they have had excellent customer service.

✔ Fixed lease costs
✔ Eases cash flow
✔ Latest technology
✔ £500 cashback for colour copiers
✔ Free copier installations
✔ Delivery of equipment for free
✔ Free training for supplies and equipment

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2. Paragon Document Solutions

Type: Office equipment supplier

Pricing: Bespoke

Google Score: 4.3/5

Paragon Document Solutions, collectively, has 50 years of experience and can offer their customers a range of solutions, such as printers, scanners and copiers.

While you can buy this equipment outright, you can also lease all of your office needs with contracts of between 1 and five years in length.

✔ Defer payments for six months
✔ Upgrade your lease
✔ Spread the cost of your copier
✔ Get high-quality devices for low monthly costs

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3. Equipment Rental & Sales

Type: Office equipment supplier

Pricing: Bespoke

Google Score: 5/5

Equipment Rental & Sales are a five-star rated company on trusted review sites such as their Google page and can offer customers lease agreements that help you save money on expensive equipment.

There are printers, photocopiers, plotters, shredders, scanners and fax machines on offer, so you know that you can get all of the required printing equipment from one place.

✔ Get everything from one place
✔ Expert advice from the team
✔ 25 years of experience
✔ One, three, or five year leases
✔ Free cost analysis

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4. Bircherley


Type: Office equipment supplier

Pricing: Bespoke

Google Score: 5/5

Bircherley was founded in 2011 and has a high rating of 5 out of 5 on review websites such as their Google page.

They can offer their customers a wide range of photocopiers, which include Konica Minolta and Samsung, to name a couple. These products are available for both renting and leasing, so it depends on your company’s needs and how many prints you’ll require.

✔ Teams available 24 hours a day
✔ Short-term rentals available
✔ Professional high rated service
✔ Routine checks on all equipment

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5. Bowden Digital

Type: Office equipment supplier

Pricing: Bespoke

Google Score: 4.8/5

Bowden Digital has almost 20 years of experience in providing their customers with all of their printing needs, such as photocopiers, printers, print management systems and devices.

They offer leasing plans which mean you pay a small amount over between 36 and 60 months, which makes it a much more manageable expense than purchasing the photocopier.

✔ No upfront payments
✔ Upgrade options
✔ Tax advantages
✔ Additional options
✔ Includes the cost of supplies

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6. EBS

Type: Office equipment supplier

Pricing: Bespoke

EBS was established in 1994 and provides customers with a wide range of photocopiers on offer such as Sharps and Samsung for example.

You can potentially benefit from their one year programme, which allows you to have the option to upgrade photocopiers or end your contract after just a year, which is best for short-term solutions.

✔ No hidden costs
✔ Installation and training included
✔ 12-month maintenance agreement
✔ 1-year programme for short-term needs
✔ Upgrade to new technology
✔ A dedicated hotline for troubleshooting

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7. Workflow Group

Type: Office equipment supplier

Pricing: Bespoke

Google Score: 5/5

Workflow Group claims to be a customer-focused copier and printer leasing company, which aims to bring a more environmentally friendly and exceptional service to the market.

They offer big brands such as HP, Konica Minolta, Lexmark, Ricoh and Xerox, and tailored options that suit your individual needs.

✔ 12 to 60-month leases
✔ Helps with financial planning
✔ Access to modern technology
✔ A wide range of brands on offer
✔ 5-star rating on Google

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8. Nationwide Copiers

Nationwide Copiers

Type: Photocopier supplier

Pricing: Bespoke

Google Score: 5/5

Nationwide Copiers specialise in the sale and leasing of photocopiers, as well as things like toner and offers repairs and maintenance.

As many photocopiers can cost between £1,000 and £15,000, Nationwide Copiers offers their leasing options to be far more cost-effective, with contracts generally lasting between three years and five.

✔ Might be tax deductible
✔ Upgrade for small costs
✔ Cheaper than rental fees
✔ Full leasing service includes installations

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What is a photocopier?

A photocopier is a piece of office equipment that allows you to copy and print documents a set number of times.

Sometimes, photocopiers can print as many as 40,000 photocopies a month, while some others might only be able to do up to 700.

How much do photocopiers cost?

The cost of a photocopier depends on many different factors; this might include the following:

  • How many copies the photocopier can make
  • The brand and quality of the equipment
  • Whether the copier makes coloured copies
  • If there are any additional fees such as admin
  • The volume of copies it makes per minute

Here are some of the average cost to lease these devices:

  • Low volume photocopier: £10 – £30
  • Medium volume photocopier: £40 – £70
  • High volume photocopier: £100 – £250

What does photocopier rentals cost?

Renting a photocopier usually has these costs associated with them:

  • Low volume photocopier: £25
  • Medium volume photocopier: £50
  • High volume photocopier: £200

What is the cheapest photocopier to rent?

The cheapest photocopier to rent will often be a low volume, mono photocopier.

This is because it only requires one colour of ink, typically black, and produces a low number of copies.

Who is the best photocopy supplier?

Finding the best photocopy supplier for you depends on several different elements, including:

  • The price of the device
  • How high their customer rating is
  • The range of photocopiers on offer
  • If they offer to rent or leasing
  • Any maintenance or training
  • How much experience they have

How can I find the best photocopier for me?

There are a few options to find out which photocopier might be best for you and your company.

Firstly, you could opt to approach each photocopier supply company on an individual basis and request a quote that is bespoke to your needs.

However, this could take quite a long time as you will need to speak to as many companies as possible to make sure that you are getting the best deal.

The second option is to use a comparison tool such as the one that you can see at the top of the page, which can help you to compare all of your available options in minutes.

What are the advantages of renting a photocopier?

So, what exactly are the advantages of renting a photocopier, instead of purchasing one or leasing?

✔ Use cutting edge technology for a fraction of the price
✔ Trial the photocopier to see if it is right for you
✔ You can choose to rent for only a few days when necessary

What’s the difference between leasing and photocopier rentals?

When you lease a photocopier, you might end up owning the photocopier at the end of the lease agreement, whereas when you rent you do not own the photocopier.

Renting is usually the most appropriate for a short-term solution, whereas leasing is generally for several years at a time.

Some photocopier rentals agreement might be for a few days or a week, while leases might be between one and five years in length.

In which situations would photocopier rentals be best?

Here are some situations in which renting might be preferable to purchasing or leases:

  • School events
  • Exhibitions
  • Seminars
  • Conventions
  • Large projects
  • Contract work
  • Startups
  • Audits
  • Charity events

How long can you rent a photocopier for?

You can find photocopier rentals from as little as three days, to as long as three years.


In conclusion, there are many advantages to renting a photocopier versus leasing or purchasing, especially if you are running a significant event or you are running a startup business.

Have you found out what you need to know about photocopier rentals?

Do you want to compare all of your options right now?

Take a look at the ExpertSure guides here, or you can check out the comparison tool to start comparing right away.

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