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Best 10 Payroll Software Apps for Your SME

Best Payroll Software UK

Introduction

Are you looking for the best payroll software in the UK?

Did you know that using payroll software can minimise human error, help you keep compliant and make sure that your employees are paid on time?

In this guide, you’ll find out everything you need to know about the best payroll software in the UK, including where you can find it and frequently asked questions.

Let’s go!

What’s in this guide?

Top 10 Payroll Software UK

1. SageOne


Sage One


Type: Payroll Software

Pricing: £3 – £13

Available software: Payroll and accounting

Trustpilot Score: 4/5

Sage is one of the most well-known companies when it comes to software to keep your business running, especially when it comes to accounting and payroll.

Their SageOne software puts you in control of your payroll, giving you access to tools to help you to work out everything payroll without necessarily needing any experience.

With a rating of 4-stars out of five according to over 800 different reviews, Sage has a great customer reputation.

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2. HMRC Basic PAYE Tools


HMRC


Type: Payroll Software

Pricing: Free

Available software: Payroll

Trustpilot Score: 1/5

Straight from HMRC, the basic PAYE tools allow you to run most payroll tasks without needing to pay a penny or use several different programs.

You can work out your employee’s national insurance, work out any potential income tax that needs to be deducted and real-time information.

The only negative to this software is that you can’t create payslips, which are required by law for employees, so you may need to utilise other software for this.

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3. BrightPay


BrightPay


Type: Payroll Software

Pricing: £99 to £299

Available software: Payroll

Software Advice Score: 5/5

Brightpay is more expensive than some of their competitors. However, it is also one of the most flexible, which is one of it’s best features among simplicity and unlimited support.

There isn’t any tiered pricing, so for £99 you can have an unlimited number of employees, sort out anything from pensions to real-time information for HMRC and add things like the Construction Industry Scheme when necessary.

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4. Xero


Xero


Type: Payroll Software

Pricing: £10 to £27.50

Available software: Payroll

Software Advice Score: 4/5

Xero allows you to deal with your taxes, employment and pension details with one easy to use the program.

You can track your employee’s payments, holidays and things like their working hours, including specific details like paying different rates of pay and producing electronic payslips.

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5. KashFlow


Kashflow


Type: Payroll Software

Pricing: £10 to £27.50

Available software: Payroll

Software Advice Score: 4/5

Xero allows you to deal with your taxes, employment and pension details with one easy to use the program.

You can track your employee’s payments, holidays and things like their working hours, including specific details like paying different rates of pay and producing electronic payslips.

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6. Quickbooks


Quickbooks


Type: Payroll Software

Pricing: £10 to £27.50

Available software: Payroll, accounting

Trustpilot Score: 4/5

Quickbooks is a highly rated company on trusted websites like Trustpilot, with a 4-star rating out of over 500 reviews.

With their payroll software, you can run payroll with all of the basics such as working out pay, deductions, insurance and tax, as well as being able to produce payslips quickly and send them via email.

Quickbooks Plus allows you to deal with invoices, bills and payments, manage your stock and payroll as well, making it a good all-rounder.

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7. Payescape


Payescape


Type: Payroll Software

Pricing: £52.50 to £172.50

Available software: Payroll, HR

Bark Score: 5/5

Payescape claims to be a fast growing company that offers online payroll services to their customers.

Their system offers accessibility from any device, where you can organise your payroll, track your employee’s data and manage your documents.

Your employees can also request holidays and view their payslips.

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8. Ceridian


Ceridian


Type: Global Payroll Software

Pricing: Contact sales

Available software: Payroll software

TrustRadius Score: 4/5

Ceridian is a global payroll software provider who offers an engine that takes many different rules and applies them in real time to your payroll.

For instance, it takes into consideration your net earnings, HR and any data regarding things like time.

You can use the Dayforce software to manage employees in over 80 countries.

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9. MHR


MHR


Type: Payroll software

Pricing: Bespoke

Available software: Payroll

Google Score: 5/5

MHR has a history that stretches back to the early ’80s, but today they have expanded to having over 650 employees with an international company to cater to your company’s needs.

iTrent Payroll is MHR’s software which helps you to deal with your payroll, regardless of the complexity of your businesses needs.

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10. OneAdvanced


One Advanced


Type: Payroll software

Pricing: Bespoke

Available software and services: Payroll, finance, HR, accounting, legal +

OpenPeople from OneAdvanced allows you to deal with anything payroll, from producing payslips and working out payments, to sending essential information to HMRC.

They claim that their software is fast, accurate and they have worked closely with HMRC to make sure that they are complying with all the necessary rules and regulations.

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FAQ

What is payroll software?

Payroll software is software that allows you to run payroll for your employees.

This means working out the pay for each employee, deducting tax and national insurance, producing payslips and things like P45’s when an employee leaves.

Sometimes payroll software includes everything that you might need to run payroll, or you could fin,d several programs that you can use together.

Payroll software means that you can keep some control over your payroll, but without needing invest a lot of time into learning something new and complicated, as some software doesn’t require any previous experience.

How does payroll work?

Here are the necessary steps that are involved in running payroll.

  1. Calculate the salary of your employee and note it, or plug it into your software.
  2. See if there should be any deductions to pay, like national insurance or income tax.
  3. Work out the national insurance you need to pay, which is on wages over £157 a week.
  4. Send payslips to your employees electronically or with paper.
  5. Report the deductions you worked out to HMRC, which is referred to as ‘real-time information’, as you need to do it every time you run payroll.

This gives you a quick rundown of what you might need to consider when running your payroll, but it might be more complex depending on your circumstances and employees.

What is a payroll provider?

A payroll service provider means that you outsource your payroll needs to another company.

This leaves you with more time to focus on running your business, without needing to worry about learning everything there is to know about payroll.

Which includes changing rules and regulations.

Which payroll software is the easiest to use?

SageOne is specifically designed for entrepreneurs and startup companies, which means that it’s easy to use and doesn’t require any previous knowledge.

This allows you to pick up any responsibilities regarding your company’s payroll without needing to take any great courses or hiring outside help.

Is there payroll software for small businesses?

Many programs are geared towards small businesses, such as Quickbooks and Brightpay.

With Brightpay for instance, the interface is reminiscent of Excel, so if you’re used to using that, then you might feel comfortable using Brightpay.

The price will stay the same regardless of how many employees you have, which would make it an excellent fit for small companies that are planning to expand.

Which payroll software is free?

HMRC offers free software that can deal with most payroll needs, such as calculating pay, deductions and sending RTI to HMRC as per the regulations.

The only thing that you can’t do with this software is produced payslips, so you may need to invest in other software to do that.

Which payroll software is best for me?

Working out whether the software is right for you depends on several factors that might include:

  • Pricing
  • The flexibility of the software
  • Whether you can produce and send payslips
  • Customer reviews and company reputation
  • Option to expand as your company does

Once you have considered these factors, you might want to run a comparison on the payroll services that are available to you right now.

Check out the form at the top of the page, to find out your options in mere minutes.

Conclusion

In conclusion, SageOne might be an excellent fit for small businesses and entrepreneurs, while the HMRC tools are for those who need a free option, and Quickbooks might be the easiest to use.

If you are a larger company, you could consider Brightpay, as the price remains the same regardless of the number of employees you have.

Have you found out everything you need to know about the best payroll software in the UK?

If you have any more questions about your payroll needs, check out the ExpertSure guides here, or fill out the form at the top of the page.

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