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5 Reasons to Outsource Your Company Payroll

5 Reasons to Outsource your Payroll


Have you ever considered the benefits of outsourcing your payroll?

Did you know that not only could outsourcing save you on costs, but it could also help you to avoid risking penalties, allows you to stay compliant and keeps your data secure?

Plus, it helps you to focus on what you do best; running your company.

So, let’s take a look at the top five reasons for outsourcing your payroll, and answer some frequently asked questions.

Let’s go!

What’s in this guide?

5 Reasons to Outsource your Payroll

1. Save on costs

First of all, there are some incredible savings that you could make by outsourcing your payroll services.

Keeping in mind that a payroll administrator has an average salary of around £20,000, some companies, especially larger ones, might need a whole team to manage their payroll.

That could end up being expensive.

With a bespoke quote, by comparing payroll service providers, you could secure a deal with an outsourced payroll company, which could be as little as £3 per employee, per payslip.

2. Free up your time

Have you found yourself spending more time on your payroll, at the risk of the rest of your business?

As your company expands and you start taking on employees, things can get a bit more complicated.

This is because you have to make sure that you pay your employees accurately and on time, make sure that they are receiving any benefits owed to them and a pension.

Not staying compliant can end up with you having to pay penalties or even jail time in extreme cases.

Outsourcing your payroll can help you to focus on running your business, and playing to your strengths, saving you time and money.

3. Count on experience

Unless you have specific experience with payroll, this department of your business might seem confusing and complicated; especially when rules and regulations are involved.

When you outsource your payroll, you can depend on companies that specialise in this area and ensure that they will be able to run your payroll efficiently, and without any errors.

Many companies, such as Ceridian for instance, can help you to manage employees in over 80 different countries – while remaining compliant with taxes and human resources compliances.

4. Be worry-free

Many business owners state that dealing with payroll is stressful and creates a constant headache – especially if you run your payroll on a weekly basis.

Hiring an outside company to deal with your payroll needs means that you no longer have to worry about that responsibility.

5. Keep your data secure

Many payroll bureaus have the same level of security for their data as many banks, to ensure that their clients retain their privacy and security.

Their software will also usually notify your external payroll company if there’s any unexpected changes or things like payment manipulation.

Top 7 Payroll Service Providers

1. Payescape


Type: Payroll Service Provider

Type of contract: No contract, pay month to month

Available services: Online payroll services and HR software

Bark Score: 5/5

Payescape claims to be a fast growing company that offers online payroll services to their customers.

Their system offers accessibility from any device, where you can organise your payroll, track your employee’s data and manage your documents.

Your employees can also request holidays and view their payslips.

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2. Trace Payroll

Type: Payroll Service Provider

Kind of contract: Bespoke

Available services: Payroll solutions

Google Score: 5/5

Trace Payroll offers their customers managed payroll solutions, which means that not only can you access their top of the range software, but they can also act like your back office dealing with any other issues you might have.

The team will check all of your payroll related accounts, make sure there aren’t any errors and deal with HMRC on your behalf.

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3. Ceridian


Type: Global Payroll Software

Type of contract: Bespoke

Available services: Payroll services

TrustRadius Score: 4/5

Ceridian is a global payroll software provider who offers an engine that takes many different rules and applies them in real time to your payroll.

For instance, it takes into consideration your net earnings, HR and any data regarding things like time.

You can use the Dayforce software to manage employees in over 80 countries.

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4. ADP

Type: Payroll Service Provider

Kind of contract: Bespoke

Available services: Payroll software

Trustpilot Score: 5/5

ADP is one of the most popular payroll companies in the UK, with over 550 individual reviews on popular sites such as Trustpilot.

They claim to offer bespoke packages for businesses of most sizes, regardless of whether you only have a couple of employees versus if you have a large enterprise with over 1000 employees.

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5. MHR


Type: Payroll software

Type of contract: Bespoke

Available services: Payroll services

Google Score: 5/5

MHR has a history that stretches back to the early ’80s, but today they have expanded to having over 650 employees with an international company to cater to your company’s needs.

iTrent Payroll is MHR’s software which helps you to deal with your payroll, regardless of the complexity of your businesses needs.

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6. Rapid Payroll

Type: Outsourced Payroll Provider

Kind of contract: Bespoke

Available services: Payroll services

Google Score: 5/5

Rapid Payroll processes around 870 a month, with over 200 payroll clients and approximately 15 years of experience.

You can outsource your payroll needs and focus on the other areas of your business, while your employees can be assured that they will always be paid on time and the correct amount.

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7. FMP Global UK

FMP Global

Type: Outsourced Payroll Provider and Software

Type of contract: Bespoke

Available services: Payroll services and software

Bark Score: 5/5

FMP Global offer both full and part managed payroll services, with software available for those who want to keep more control over their payroll.

Plus, full payroll services for those who want to make the most of outsourcing.

With over 40 years of experience, FMP can support businesses in over 150 countries.

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How does payroll work?

Payroll is the name given to the list of your employees, how much they earn, the hours they have worked and generally includes deductions such as tax.

When you ‘run payroll’, you calculate your employee’s final pay and send them a payslip either by email or perhaps post, then the funds are deposited into their bank account.

This might also include things such as P45s for new workers and P60s for employees that are leaving.

Why is payroll outsourced?

Some companies choose to outsource their payroll needs because it frees up time, allows you to focus on other elements of your company and be able to rely on an experienced team.

How much does outsourced payroll cost?

Sometimes, outsource payroll can cost you as little as £3 per employee, per payslip.

Other companies might charge you a different amount, as it depends entirely on the size of your business and how complex your needs might be.

Many payroll providers will craft a bespoke contract that suits you and your company.

How much is payroll software?

Payroll software, such as BrightPay, allows you to manage an unlimited number of employees for £99 on a yearly basis.

SageOne, on the other hand, is suited for smaller companies and could cost as little as £7 a month.

What is payroll software?

Payroll software is software that you can use to run your payroll.

This can be good for internal HR or finance teams dealing with payroll, or for business owners that want the control of doing payroll themselves.

There are many different companies that offer software, including Sage.

SageOne is specifically for smaller businesses with under 25 employees and starts at just £3 a month.

How much are standard payroll services?

The amount that you might need to pay for payroll depends on the services that you need doing.

Here is a quick rundown of some of the costs you can expect from Payroll Masters:

  • A £29.99 pension scheme set up
  • £25.99 for new employer setup
  • £5.99 per payslip or transaction
  • £5.92 per payslip or transaction for 4+ employees
  • £1 per transaction to employees accounts

What’s included in payroll costs?

Some outsource payroll companies charge you a fixed fee per month for the number of employees you have; but what does this include?

Let’s take Kent Payroll Bureau as an example.

For 2-5 employees which is a cost of £30 per pay run, this is what the service will include:

  • Processing your payroll, including sending out payslips via email
  • The onboarding for new employees or those leaving
  • Employer payment submissions
  • End of year declarations to HMRC
  • Expenses and benefits

Who offers the cheapest payroll services?

Omega Payroll charges around £18.95 for 1 – 5 employees per month, which makes it one of the cheapest on the market right now.

What does a payroll administrator earn annually?

On average, a payroll administrator earns around £20,000 a year.

What is a payroll service provider?

A payroll service provider is a company that runs outsource payroll on behalf of their clients; which means calculating employees salaries, deducting taxes, creating forms and sending them, as well as payslips.


In conclusion, there are many reasons to outsource your payroll; like saving valuable time and money on your payroll needs.

Are you ready to compare all of your available options?

Check out the ExpertSure guides to find out more about payroll, or fill out the form at the top of the page.

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